How to use this tool

This tool allows you to quickly assemble travel expenses for HMRC reporting for UK and Worldwide flat rate subsistence rates.

1. Fill in an expense name, this is usually the job name or description, its optional.
2. Select the location and sublocation (if applicable) for your travel expenses.
3. Choose the start and end dates for your travel.
4. Select the appropriate subsistence types, these are as defined by HMRC.
5. Click "Add Expense" to add the expense to the table.
6. Once all expenses are added, choose the download option appropriate for your accounting software.
7. Fill in the information requested in the export dialog that appears, the supplier is probably going to be yourself, other information should hopefully be self explanatory.
8. Click "Save" to download the CSV file and import into your software using the instructions on the export dialog

Quickfile Limitation; Unfortunately, while Quickfile has implemented full support for importing multiple line invoices, they have not done the same for purchase invoices, if you add multiple lines to this expense calculator, they will all be imported as separate purchase invoices, please see the bottom of this feature request on the Quickfile forums and add your voice there if you'd like to see this.

None of your data whatsoever is stored, all expense information entered stays in your web browser.

Data Sources

For UK expenses, the tool uses HMRC's benchmark scale rates (EIM30240).

For worldwide expenses, it uses HMRC's scale rate expenses payments for accommodation and subsistence (EIM05250).

For currency conversion, the tool fetches the exchange rate for the specified date and country from the UK governments official monthly currency publications UK Integrated Online Tariff.